Job Description

Position: Part-Time Office Administrative Assistant (Contractor)

Location: Downtown Boston – Financial District (modern, beautiful office)

Schedule: Monday–Thursday, 8:30 AM – 4:00 PM (approx. 26 hours per week)

Benefits: Public holidays that fall on Monday–Thursday are paid time off. No additional benefits.

About the Role

We are seeking a highly qualified and experienced Administrative Assistant to support our management team and ensure smooth day-to-day office operations. This part-time contractor role is ideal for someone diligent, reliable, and resourceful who values a professional work environment and a consistent weekday schedule.

Key Responsibilities

• Answer and route incoming phone calls
• Provide general office administration and organizational support
• Manage scheduling of meetings and appointments
• Perform weekly and monthly bookkeeping and basic accounting tasks
• Arrange travel as needed (flights, hotels, ground transport)
• Provide administrative support for annual tradeshows, marketing events, and corporate meetings
• Coordinate with building management regarding office cleaning, maintenance, and events
• Handle additional administrative tasks as assigned

Qualifications

• Proven experience as an Administrative Assistant, Office Administrator, or Executive Assistant
• Proficiency in Microsoft Excel; general tech-savviness required
• Strong organizational, communication, and problem-solving skills
• Knowledge of bookkeeping and accounting basics preferred
• Diligent, intelligent, reliable, and professional, with the ability to work independently
• Strong negotiation and interpersonal skills
• Outgoing and creative mindset encouraged
• Associate degree or higher education strongly desired

What We Offer

• A professional and modern office in one of Boston’s premier Financial District buildings
• Stable and consistent weekday schedule
• Competitive monthly pay with a moderate workload
• Paid time off for public holidays that fall Monday–Thursday
• A part-time role with meaningful responsibilities in a supportive work environment

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