Executive Assistant
Executive Administrative Assistant
Onsite Role - Downtown Houston, TX
Overview
We are seeking an experienced Executive Administrative Assistant to provide high-level support to members of the executive leadership team. This role involves managing schedules, coordinating communications, planning and executing events, and serving as a liaison with internal and external stakeholders, including senior leaders, board members, and strategic partners across the U.S. and Canada.
Key Responsibilities
Manage complex calendars, schedule meetings, and provide timely reminders for assigned executives.
Coordinate logistics for high-level meetings, including board meetings?preparing materials, sending pre-read documentation, taking notes, and distributing follow-up communications.
Handle confidential and sensitive information with discretion, including strategic plans, financial data, and legal matters.
Receive and screen phone calls, emails, and visitors, ensuring timely and professional responses.
Arrange complex domestic and international travel, including detailed itineraries and contingency planning for last-minute changes.
Plan and manage large-scale, multi-day corporate events, including negotiating contracts, coordinating resources, and resolving unforeseen issues.
Prepare reports, presentations, expense submissions, and correspondence as requested.
Manage executive-led projects from inception through completion.
Create professional presentations and briefs for internal and external audiences.
Conduct research and gather information to support executive decision-making.
Perform special projects and additional tasks as assigned.
Required Qualifications
Bachelor?s degree or equivalent combination of education and experience.
Minimum of 10 years of administrative experience, with at least 5 years supporting C-level executives.
Strong event planning experience, including managing board-level and large-scale meetings.
Valid driver?s license with ability to travel up to 20%.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools such as SharePoint, Canva, Ariba, and Coupa.
Exceptional organizational skills with strong attention to detail.
Ability to handle multiple priorities in a fast-paced, deadline-driven environment.
Excellent written and verbal communication skills.
Demonstrated professionalism, integrity, and discretion.
Preferred Attributes
Self-starter with a proactive, positive attitude.
Adaptable to change and comfortable working in dynamic environments.
Able to quickly understand executive preferences and work styles.
Strong problem-solving skills and resourcefulness.
Interested candidates please send resume in Word format Please reference job code 135105 when responding to this ad.
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