Job Description

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA.

Role Summary

The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth.

Key Responsibilities

1. Client and Visitor Interaction

• Answer incoming phone calls promptly and professionally, directing them to the appropriate team members
• Greet clients and visitors warmly upon arrival and ensure they feel welcomed
• Manage client check-ins and assist with meeting coordination and logistics
• Represent Gulla CPA with a positive, professional, and service-oriented attitude

2. Administrative Support and Daily Operations

• Perform daily administrative tasks including scanning, copying, filing, and organizing documents
• Handle all incoming and outgoing mail, packages, and deliveries
• Support scheduling, appointment coordination, and meeting preparation as needed
• Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly

3. Communication and Coordination

• Act as a primary communication link between clients and staff
• Record accurate messages and deliver them promptly to the appropriate team members
• Assist the Super Admin and Operations team with document collection and basic client coordination
• Maintain strict confidentiality and professionalism when handling sensitive or private information

Qualifications

• Previous experience in an administrative, front desk, or customer-facing role
• Strong communication and interpersonal skills
• Professional, friendly, and polished demeanor
• Ability to multitask, prioritize, and stay organized in a fast-paced environment
• Basic computer skills, including proficiency with email, calendars, and office software
• Dependable, punctual, and committed to high-quality client service

What We’re Looking For

• Someone who enjoys helping people and creating a welcoming environment
• A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team
• A reliable team member who keeps the office running smoothly
• Someone who thrives in a growing company and is ready to support day-to-day operations

What We Offer

• A role where your work makes a real impact on the success of the firm
• A collaborative culture that values reliability, initiative, and growth
• Competitive compensation based on experience
• PTO, holidays, 401(k), and health insurance for full-time employees
• A chance to grow alongside a firm that’s scaling nationally

Who We Are at Gulla CPAs & Advisors

Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally.

Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey.

We’re a dynamic CPA and advisory firm offering:

• Accounting
• Tax Compliance
• Tax Advisory & Consulting
• Fractional CFO Services

Ready to be the person who keeps everything running smoothly?

Apply today and help us build something extraordinary.

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