Job Description

About the Company

Our client is a leading global biopharmaceutical company dedicated to developing and delivering innovative therapies that improve patient lives. With a collaborative, fast-paced environment, they focus on scientific excellence and operational efficiency to make a meaningful impact worldwide.

About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to senior leaders, including the VP, Head of Program Management, and other R&D teams. This position requires exceptional organizational skills, the ability to manage multiple priorities, and a high degree of discretion. The role is a contract position with potential to convert in 2026.

Key Responsibilities

• Manage complex calendars and coordinate schedules using Outlook.
• Organize meetings with internal and external stakeholders, including arranging logistics, equipment, and catering as needed.
• Provide administrative support for remote senior leaders, including those based in Europe.
• Arrange domestic and international travel, ensuring compliance with company policies.
• Prepare and process expense reports.
• Handle confidential and proprietary information with discretion.
• Assist with vendor management, procurement processes, and contract requests.
• Create and edit documents, presentations, and departmental communications.
• Maintain organized departmental files and records.
• Serve as a backup to other administrative assistants, including European colleagues.
• Support additional projects and tasks as assigned.

Qualifications

• 5+ years of administrative experience; experience supporting senior leaders preferred.
• Strong proficiency with Outlook, Microsoft Office Suite, and virtual meeting platforms.
• Experience coordinating travel and meetings, including international arrangements.
• Proven ability to handle sensitive information with professionalism.
• Excellent communication, organizational, and multitasking skills.
• Ability to work independently in a fast-paced environment.

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